How Colleges Evaluate Applications

What Are Admission Officers Looking For in a Candidate?

The application review process varies from college to college.  Some larger public universities make  admission decisions using  a  computer formula that  measures the  extent  to  which students have met minimum grade, testing, and course credit requirements.  At the majority of private colleges and the more highly selective public institutions, admission officers base their decisions on careful, multiple readings of applications, considering numerous factors beyond the quantitative information provided. This is often referred to as a holistic evaluation.

Ranges of selectivity and admission patterns at individual colleges can vary from year to year as applicant pools increase and decrease in size and as colleges modify enrollment targets or admission criteria.  Thus, predicting admission is not a precise science.  Most colleges publish freshman class profiles that provide useful statistics about their applicant and admitted student pools. These profiles often make it possible to compare your test scores and GPA with typical statistical ranges to get a general sense of where your credentials might fall in a college’s applicant pool. Our “Family Connection” web-based software program also provides in-depth and personalized comparison data. One area to familiarize yourself with is the middle 50% of standardized test scores and GPAs of students whom colleges have previously admitted. This again is not an exact science, but another measure that can help you think about prospects for admissibility. While middle 50% ranges and other statistics are useful guides, remember that other more subjective factors may also be incorporated into the decision process.

COMMON FACTORS

PROGRAM OF STUDY AND GRADES:

Colleges look first and foremost at the strength of the candidate’s curriculum.  When colleges evaluate your transcript, they focus on the program of study and the level of achievement.  You should take the strongest program that your academic background suggests you can handle successfully.  Taking the toughest courses and doing poorly will not serve a student’s best interests.  Neither will enrolling in a less demanding set of courses to assure strong results. Colleges are looking for students who are willing and able to accept a challenge.

Admission offices recognize the rigor of Eastside Prep’s academic program and the depth of student talent here.  We also submit a School Profile with each application.  This document provides all admission offices with very specific information about EPS Upper School academic requirements, course offerings, student GPA and standardized testing ranges, and school policies.  So, even admission offices that may not be as familiar with Eastside Prep can and do learn a great deal about our program from the school profile—and they read it closely.  It is helpful to know that when reviewing a candidate’s academic credentials, an admission officer uses the school profile hand-in-hand with the student’s transcript.

Thus, a student is evaluated within the context of his or her own school’s curriculum,  not  against  the  curriculum/GPA  of  students  at  different  or  less rigorous high schools.  Our school profile and your student transcript are available at your request.

 While taking into account a student’s overall GPA, college admission officers are attentive to grade trends.   While lower grades in the freshman and sophomore years might weaken an overall grade average, an upward trend in grades in the junior and senior years will make a strong and positive statement.   Colleges review all of your work from freshman year on, although grades in the more advanced courses in the junior and senior years may be the most important.  Colleges do not overlook “senior slumps,” which can greatly and negatively affect an admission decision.  Admission committees will require submission of senior grades in fall and winter trimester.  They also review the full senior transcript after the year is complete.

TESTING:

Increasing numbers of colleges are accepting either  the  SAT  or ACT  test,  or are “Test Optional” schools. Standardized tests carry more weight in the selection process at some colleges than at others, but colleges do not typically base an admission decision on scores alone.  At no time do scores outweigh the importance of program of study and grades. Admission tests provide a college with a nationally standardized measure of academic aptitude and background that helps frame a comparison of applicants who come from diverse secondary school settings.  Test scores are reviewed in relation to the academic record and the program of study.

In many admission situations, higher grades accompanied by lower scores is a more compelling combination than lower grades and higher scores because of what the academic record tells a college about academic accomplishment, motivation consistency of performance.  In the most highly selective admission situations, the applicant pool is so large and strong that the great majority of admitted students are exceptionally strong in all measures.

Most colleges will use the best verbal and math scores drawn from multiple SAT test sittings. This is called super-scoring.   They also use the best SAT Subject test or ACT scores if a student repeats a test.  It is important to verify the specific testing requirements of each school.

EXTRACURRICULAR ACTIVITIES:

Extracurricular involvement is seen as part of the whole when evaluating a student’s application and  almost  never  outweighs  the  importance  of  program  of  study,  grades,  and  testing (exceptions are evident in cases of “the special talent” – see the following section on “other admission factors.”)   Thus, it is not necessary or desirable to boast a resume with endless clubs and activities but without depth.  Choose a few pursuits, pursue them to their fullest extent, and enjoy them. Colleges don’t have an investment in how many extracurricular activities a student pursues, but they do want to know what interests YOU.

Colleges seek a well-rounded class as much as, or often more than, they seek well-rounded individuals; they want strong students and they also want musicians, writers, actors, athletes, leaders, photographers, etc. Colleges with very large applicant pools relative to the size of the entering class are by nature highly selective in their admission choices.  They simply can’t admit all the capable, qualified students who apply.    In extreme cases, 90% of the applicants have excellent academic credentials and would do the academic work required and less than 10% can be accepted; therefore, the admission office must focus on those individuals who will contribute most significantly, in their view, to the broader college community.  Talent and commitment in extra-curricular activities are significant factors in competitive admissions, as is demonstrated leadership within those areas – with or without titles of office.  (Exceptions are evident  in  cases of “the special talent” –  see the  following  section on “other admission factors.”)  Thus, it is not necessary or desirable to boast a resume with endless clubs and activities but without depth.   Choose a few pursuits, pursue them to their fullest extent, and enjoy them.

RECOMMENDATIONS:

Recommendations from the college counselor and teachers help define a student’s accomplishments and potential.  A strong recommendation demonstrates the writer’s personal awareness of the student and reflects direct, specific knowledge of accomplishments, character and ability.  An additional recommendation from sources such as a coach, or an outside activity leader can add positively to an application if it adds different insight and if the student has demonstrated both interest and talent and the desire to continue to be active in these areas. You should be aware of the expectations that each college has for recommendations.  For example, some colleges require one recommendation from a math or science teacher and another from a humanities/arts teacher.

ESSAYS:

Writing an essay is one of your opportunities to make the process more personal.  Discussed in a later section of this handbook, we provide you with guidelines and recommendations for writing essays.

OTHER ADMISSION FACTORS:

  • In-state /  Out-of-state admission status:    If  you  apply  to  a  public  institution,  state residency sometimes will give you an admission preference over out-of-state applicants.  Many state institutions publish both in-state and out-of-state requirements.  While policies vary from college  to  college,  some  public  universities  consider  the  children  of  alumni  within  the parameters of in-state admission standards.   Out-of-state student enrollment quotas and admission standards vary greatly from institution to institution.
  • Legacy status:  At some colleges, sons and daughters of alumni are given preferred status in the selection process.  Because colleges define ‘legacy’ in different ways, preferred status sometimes does not extend to siblings, grandchildren, cousins of alumni, nor does an alumni connection matter significantly at all (or even most) institutions. While legacies are accorded preference in different ways by colleges, an admission committee still typically must be able to predict a legacy’s success in its academic program in order to offer admission. Whether or not an alumni connection affects the admission decision, it never hurts your case to make sure that the college knows that you have a connection to the institution.
  • Demonstrated Interest in the College:  Colleges appreciate students who have expressed interest in attending.  Student interest is assessed in a variety of ways:  campus visits, email contacts, on campus or alumni interviews, attendance at high school visits, meetings at a college fair.  It is wise to inform the college that you are interested through the means listed above. Continued contact with the college is important, but be sure not to overwhelm them with your communication.
  • Minority Students:   Recognizing the advantages of multicultural diversity in the collegiate setting, colleges seek an ethnically and racially diverse population, and under-represented minorities are actively recruited.  Different campuses define the under-represented population specific to their institutions.  While a college will be looking for evidence of achievement and a prediction of success, minority student status may be an advantage in the admission process.
  • The special talent:   A student with exceptional ability in an area and who meets basic academic standards may receive special admission consideration.  The winner of a music competition, an all-state distance runner, a published writer, a highly talented artist, may all be desirable.  Colleges in all of the NCAA’s various divisions have an interest in recruiting talented athletes.  Admission officers are seeking to admit a diversely talented student body.  If you have a  special talent, write about it in your application, and communicate with the appropriate person on college campuses.